How to Use Governance Online Meetings

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Governance Online Meetings can be found in various types, but the main to the success of a governance meeting is that all participants are able to communicate with each other in the same manner as the case if they were in real life. This means sharing screens, voice and video calls, and providing instant questions and responses. This means that any person can be removed from a meeting at any time, if they are disruptive or inappropriate. They should also be notified via email with a note of the meeting.

The the presiding officer, also known as the chair of the meeting, must keep the process on the right track. Ideally, governance meetings have an agenda and strict time frames for each item. This will ensure that legal requirements for governance are followed too, and if an outside person is looking into the governance session, they might be looking for evidence.

Ideally, governance meetings are scheduled for every week, however this is not always possible for all teams. If you’re just beginning with Roles, it is recommended to plan your first few meetings closely together. As your team becomes more comfortable working in Roles, you may reduce the frequency of your meetings.

It is also beneficial to schedule short check-in calls between governance meetings to keep the team on track and provide a chance for those with concerns or questions to resolve their issues. It’s also an excellent opportunity to strengthen relationships between the senior leadership team.